Accounts Payable Specialist – WarHorse Gaming Omaha
SUMMARY DESCRIPTION:
The Accounts Payable Specialist is responsible for managing and monitoring the outflow of capital for the organization. This role ensures timely and accurate processing of invoices, vendor payments, and financial records while maintaining compliance with company policies and accounting standards.
COMPENSATION:
$21.47 – $23.42 per hour, based on experience (BOE)
SCHEDULE:
Full-time position, typically Monday through Friday, 8:00 AM – 5:00 PM. Must be available to work evenings, weekends, and holidays as needed based on business demands.
ESSENTIAL JOB FUNCTIONS/DUTIES:
- Practice, support, and maintain the Mission, Vision, and Values of WarHorse Gaming, LLC and HCI
- Receive, review, and verify invoices and expense reports for accuracy and completeness
- Match invoices to purchase orders and supporting documentation
- Facilitate vendor payments, including verifying federal ID numbers and resolving discrepancies
- Reconcile vendor statements and resolve outstanding issues in a timely manner
- Ensure proper coding and entry of invoices into the accounting system
- Prepare and process payment runs, including check disbursements
- Maintain vendor files and ensure 1099 compliance
- Assist with monthly reconciliations, accounting records, and financial reporting
- Identify cost-saving opportunities such as vendor discounts
- Communicate effectively with vendors and internal departments to resolve payment issues
- Perform analysis and other related duties as assigned
JOB SPECIFICATIONS:
- Must be 21 years of age or older
- High school diploma or GED required; Associate’s or Bachelor’s degree in Accounting, Business, or related field preferred
- Minimum of two (2) years of accounts payable or related accounting experience
- Strong attention to detail with the ability to maintain accurate and confidential records
- Proficient in Microsoft Office Suite; ability to learn accounting software systems
- Strong organizational, problem-solving, and communication skills
- Ability to read and interpret detailed financial documents, invoices, and contracts
CORE COMPETENCIES:
- Attention to Detail
- Organizational Skills
- Communication Proficiency
- Problem Solving
- Ethical Conduct
- Collaboration
- Flexibility and Adaptability
- Time Management and Composure
CERTIFICATIONS & LICENSING:
- Ability to obtain and maintain a Nebraska Gaming License (if applicable)
WORK ENVIRONMENT:
- Office-based environment with moderate noise levels
- Exposure to secondhand smoke may occur in designated areas
- Ability to lift up to 25 lbs as needed
- Prolonged periods of sitting, data entry, and computer use
EQUAL EMPLOYMENT OPPORTUNITY:
Ho-Chunk, Inc. and WarHorse Gaming are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Preference may be given to persons of Native American descent in accordance with applicable laws.
